The four steps above — monitor, detect, rebook, capture — are the same for every agency. What changes is how you assign roles and schedule the work.
Below are three models: solo advisor, small team, and corporate desk. Each runs all four steps; only the inbox and approvals differ.
The complete workflow
Four steps from setup to client savings — plus real agency routines below.
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Try now with 50% discountWhat happens in this step
- Step 1 (monitor): new departures are added to the watch list at booking time
- Step 2 (detect): morning alerts arrive in a dedicated inbox
- Step 3 (rebook): authorised agent executes refundable changes
- Step 4 (capture): CRM updated and client notified the same day
Ready to track hotel rates for your clients?
Self-serve signup — live in about 45 minutes. 50% off your first month.
Try now with 50% discountWhat you do — in order
- Monday: add the week’s new client hotels (step 1)
- Tuesday–Friday: process morning alert emails before outbound calls (step 2)
- Same day: complete qualifying rebooks (step 3)
- Same day: send client save emails and log in CRM (step 4)
- Friday: scan weekly digest for quote insights
- Month-end: tally total saves for management reporting
Three ways agencies run the full workflow
- Solo advisor: 15-minute morning inbox review → act on 1–2 alerts → client emails before lunch
- Team model: shared alerts@ inbox → senior agent approves rebooks → coordinator updates CRM
- Corporate desk: monitor top city hotels only → weekly savings summary to travel manager
Before vs after RoomPriceTracker
| Topic | Before | After |
|---|---|---|
| Solo agent | 2 hrs/week manual OTA checks | 20 min/day on alerts only |
| Small team | Duplicated checking | One shared alert workflow |
| Corporate | Quarterly spot audits | Continuous four-step monitoring |
Ready to track hotel rates for your clients?
Self-serve signup — live in about 45 minutes. 50% off your first month.
Try now with 50% discountPlatform capabilities behind this step
- Track hotel nightly rates for the next 30 check-in dates
- Automatic daily rate refresh every morning
- Email alerts when a rate drops beyond your threshold
- 30-night trend chart per tracked hotel
- Optional weekly digest summary
- Self-serve setup — typically live in under 45 minutes
Ready to track hotel rates for your clients?
Self-serve signup — live in about 45 minutes. 50% off your first month.
Try now with 50% discount