RoomPriceTracker

Capture Savings

Step 4 closes the loop. A successful step-3 rebook is a client service moment — document the original rate, new rate, and net save, then communicate clearly.

Decide whether savings pass through fully, partially, or count toward agency margin according to your policy. Log the win for monthly reviews and marketing.

The complete workflow

Four steps from setup to client savings — plus real agency routines below.

  1. 1Monitor hotel reservationsAdd confirmed client hotels to your watch list
  2. 2Detect price dropsMorning collection + email alerts on material drops
  3. 3Rebook at lower ratesVerify terms and rebook through your usual channel
  4. 4Capture savingsDocument the save and tell the client
Agency workflow examplesHow solo advisors and teams run all four steps day to day

Ready to track hotel rates for your clients?

Self-serve signup — live in about 45 minutes. 50% off your first month.

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What happens in this step

  • Net save is calculated after cancellation fees and rate difference
  • Trend charts provide evidence for client emails
  • Weekly digest can summarise activity across the portfolio
  • Documented saves support renewals, referrals, and fee conversations

Ready to track hotel rates for your clients?

Self-serve signup — live in about 45 minutes. 50% off your first month.

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What you do — in order

  1. Calculate net save: original total minus new total minus any fees
  2. Apply your agency policy (pass-through vs retain margin)
  3. Email the client with before/after figures and new confirmation
  4. Update the itinerary in your CRM or booking system
  5. Log the save in your monthly agency performance tracker
  6. Rotate the hotel off your watch list if the trip is complete

Before vs after RoomPriceTracker

TopicBeforeAfter
DocumentationVerbal “I saved you money”Chart-backed evidence
RetentionClient unaware of ongoing valueVisible proactive service
GrowthHidden winsCase studies for new business

Ready to track hotel rates for your clients?

Self-serve signup — live in about 45 minutes. 50% off your first month.

Try now with 50% discount

Platform capabilities behind this step

  • Track hotel nightly rates for the next 30 check-in dates
  • Automatic daily rate refresh every morning
  • Email alerts when a rate drops beyond your threshold
  • 30-night trend chart per tracked hotel
  • Optional weekly digest summary
  • Self-serve setup — typically live in under 45 minutes

Ready to track hotel rates for your clients?

Self-serve signup — live in about 45 minutes. 50% off your first month.

Try now with 50% discount